Volunteers, staff and admins
Who can see and do what, and how to make someone staff or an admin.
Everyone who signs in is a volunteer. Admins can make someone Staff, to plan events and people, or Admin, to run the church's account. An admin can do everything staff can, even without the Staff switch.
Who can do what
| Who | What they can do |
|---|---|
| Visitors (signed out) | See the calendar and public events, groups, the Library, and files shared with everyone. Answer from the link in a text. |
| Volunteers | Everything above, plus answer for the rows and roles they're on, see their schedule, add blockouts, join groups, see Services (read only), read and comment on alerts sent to them, add files to events they serve on, and edit their own profile. |
| Staff | Everything volunteers can, plus add members and edit their profiles (with phone and email), add and change people's blockouts, create and edit events, templates and groups, send alerts, fill in Services, and use the Files page. They can delete the events, templates, groups and alerts they created. |
| Admins | Everything staff can, plus make people staff or admins, approve, disable and turn accounts back on, set up Services, set the defaults for files, manage the Library, delete any event, template, group or alert, and see the Dashboard. |
The pages in each menu
| Who | Pages |
|---|---|
| Visitors (signed out) | Calendar, Library, Groups, and Login. |
| Volunteers | Calendar, Library, Groups, Services (once it's set up), and their profile. |
| Staff | Calendar, Library, Members, Groups, Templates, Services (once it's set up), Alerts, Files, and their profile. |
| Admins | All of the above, Services always, and Dashboard. |
Library is only there for churches that stream on YouTube. Services (marker 1 on the screenshot) appears for volunteers and staff once an admin has set it up; admins always see it, so they can set it up. Volunteers only see the public services on it, and can't change it.
Make someone staff or an adminAdmins
- Open the person's profile, from Members or anywhere their name shows.
- Select Edit profile.
- Under Permissions, turn on Staff (marker 2 on the screenshot) or Admin (marker 3 on the screenshot). Turn on Disabled (marker 1 on the screenshot) to turn the account off.
- Select Update member.
The person sees their new pages the next time they open Scheduly or reload the page.
- Only admins see Permissions. Add the person as a member first, then make them staff or an admin.
- Your plan sets how many admins you can have. Scheduly tells you when you've reached it.
- You can't disable your own account. A disabled person can't use Scheduly and gets no texts or emails; nothing they did is removed. Turn Disabled off to bring them back.
Don't see a page?
- It's for staff or admins. Opening it shows Unauthorized. Ask an admin if you need it.
- Services isn't set up yet. It shows for volunteers and staff once an admin has picked the services.
- Your church doesn't stream on YouTube: there is no Library.
- You're signed out, or you were just made staff: sign in, or reload the page.
Still have a question?
Email us and we'll help you out.