What Scheduly does
Events, templates, roles, teams, groups, alerts, files and the Library, and how a Sunday comes together.
Scheduly plans your church's services and events and the people who serve in them. Staff build the schedule, volunteers get a text and answer yes or no, and everyone sees who is doing what on Sunday, on a computer or a phone.
The key ideas
| Idea | What it means |
|---|---|
| Events | A service, rehearsal or meeting on the calendar. An event has a Schedule (the order of service), Staff (the people serving behind the scenes) and who is attending. See The event page. |
| Fields and roles | The rows of an event. A Schedule row like Preaching or Worship, or a Staff role like Sound or Slides, has the people on it, and each of them answers for it. |
| Templates | The pattern for an event that repeats, like Sunday Worship at 9 AM: its time, rows, roles, reminders and teams. Events are made from a template, by hand or on their own. See About event templates. |
| Teams | People or groups on a template who are told when someone declines (or accepts) the rows they look after, like the worship leader for the band. |
| Groups | Lists of people, like the Worship Team or Young Adults. Use them to put people on events, send alerts and share files. See About groups. |
| Alerts | Text messages staff send to groups or people, with an optional link and comments. Templates also send reminders before an event. See About Alerts. |
| Services | One month of your regular services on one page, with who serves in each role. Staff fill it in. See About the Services page. |
| Files | The bulletin, sermon manuscript, slides and sheet music, on the event they belong to. See About Files. |
| Library | Your sermon recordings, for churches that stream on YouTube. See About the Library. |
What Scheduly sets up for you
A few settings belong to your church's account, and Scheduly configures them when your church starts. To change any of them, email us.
- The church name at the start of every text, like Grace Hill:.
- The YouTube channel. It decides whether the Library tab shows.
- Whether new accounts need approval before people can use them.
- Who gets the spending-cap emails, when your church reaches its monthly cap.
- The time zone of texts. Texts always give times in Eastern time, whatever time zone your phone or computer is in.
How a Sunday comes together
- Once, staff set up a template for the service: its schedule rows, the roles to fill, the reminders, and the teams who hear about declines.
- The Sunday event is made from the template, by a staff member or automatically some weeks ahead.
- Staff put people on the rows and roles, on the event itself or for the whole month on the Services page.
- Each person gets a text with a link to the event and answers for each row they're on. Everyone sees the answers on the event.
- When someone declines, the team that looks after that row is told, and staff find someone else.
- Before Sunday, the template's reminders go out and the files (bulletin, slides, music) are on the event for the people who need them.
Each role (marker 1 on the screenshot) lists the people on it. A check on someone's picture means they said yes (marker 2 on the screenshot), a clock means they were asked and haven't answered yet (marker 3 on the screenshot), and a cross means they declined.
Where to start
- Everyone: Sign in, then find your way around.
- Volunteers: answer when you're asked to serve and add the dates you're away.
- Staff and admins setting up a new church: Your first week.
Still have a question?
Email us and we'll help you out.