About groups
What groups are for, the Groups page, privacy, and who can do what.
A group is a list of people with a name: a serving team like the Worship Team or the Ushers, a small group, a class. Set one up once and you can use it everywhere instead of picking the same people again and again.
Why use groups
- Fill events faster. Add a whole team to a role in one step with Add from Group. The role stays linked: when someone joins or leaves the team, upcoming events follow. See Use groups on events, alerts and files.
- Reach a team. Send an alert to everyone in a group, or share a file with a group.
- Let people find their place. Everyone can browse the groups, join an open one, or ask to join.
The Groups page
Select Groups in the menu (on a phone, under More). Groups with the most members come first.
- Search by name (marker 1 on the screenshot).
- Select one or more tags (marker 2 on the screenshot) to see the groups that have any of those tags. Clear shows them all again.
- Your groups (marker 3 on the screenshot) are the ones you're in, marked Member. The rest are under More groups.
- Staff and admins see Create group (marker 4 on the screenshot).
A lock on a card means the group is private; a shield means it's restricted.
Privacy
Each group has one of three privacy settings. It decides who can see the group and how people get in.
| Privacy | Who sees it | How people get in |
|---|---|---|
| Public Group | Everyone, even signed out. | Anyone signed in selects Join group. |
| Restricted Group | Everyone, even signed out (then without its members). | People ask to join. The owner or an admin accepts. |
| Private Group | Its members, its owner and admins. | Only staff add people. |
Who can do what
| Who | What they can do |
|---|---|
| Everyone | Browse public and restricted groups. Signed in: join or ask to join, leave, and see the events a group is on. |
| The group's owner | Accept or turn down join requests and see the group's History, staff or not. An owner who is also staff can change the picture, give the group to a new owner, and delete it. |
| Staff | Create groups, and change the name, description, members, address, tags and privacy of the groups they can see. |
| Admins | Everything above, for every group, private ones included. |
Where else groups show: a person's profile lists the groups they're in (About your profile), and staff see them on the Members page (About Members).
Limits
- Group names: up to 35 characters. Descriptions: up to 750.
- Tags: up to 20 characters each, saved in lowercase.
Still have a question?
Email us and we'll help you out.