Use groups on events, alerts and files

The point of a group is not having to pick the same people again. Use it to fill roles, send alerts and share files.

Add a team to an eventStaff

1. 1
   Open the event's editor and go to the role, for example Greeters under Staff.
2. 2
   Select the ⋯ menu of the role, then Add from Group 1 (marker 1 on the screenshot).

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Pick the groupsStaff

1. 1
   Pick one or more Groups 1 (marker 1 on the screenshot). Everyone in them shows under Members 2 (marker 2 on the screenshot).
2. 2
   Select Continue 3 (marker 3 on the screenshot). The people are added to the role.
3. 3
   Select Save Event.

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Keep a role in syncStaff

After Add from Group, the role lists the group's people 1 (marker 1 on the screenshot) and the group under Linked Groups 2 (marker 2 on the screenshot).

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• When someone joins or leaves the group, they're added to or taken off this role on every upcoming event linked to it. Past events don't change.
• The event shows on the group's Upcoming and Previous lists.
• To link another group, use Add from Group again or add it under Linked Groups. Its people are added too, and the groups already linked stay.
• To unlink a group, select the × next to it under Linked Groups. Its people stay on the role until you take them off.

Use a group in a templateStaff

In a template, Add from Group links the group to the role. Every event the template makes then starts with the group's people at that moment, and stays linked. See Staff roles.

Send an alert to a groupStaff

When you send an alert, pick groups under Groups. It goes to everyone in them when it's sent. See Send an alert.

Share a file with a groupStaff

When you add a file to an event, select who can see it, then add groups under Also these groups. See Choose who can see a file.

Someone isn't on the event?Staff

• The role isn't linked. Check the role in the editor: the group must be under Linked Groups. People picked one by one don't follow the group.
• The event is in the past. Only upcoming events change.
• They were added before the role was linked, then removed by hand. Changes in the group only add or remove the people who joined or left it.