Staff, admins and disabled accounts

Everyone with an account can see the calendar, answer requests and keep their own profile. Staff run the schedule. Admins run the church's account. Admins change these with three switches under Permissions, in a person's Edit profile window.

Who can do what

More about each: Volunteers, staff and admins.

Make someone staffAdmins

1. 1
   Open their profile (from the Members page, see About Members: select their name, then Open profile) and select Edit profile. Or select the pencil next to their name on the Members page.
2. 2
   Permissions has three switches: Disabled 1 (marker 1 on the screenshot), Staff 2 (marker 2 on the screenshot) and Admin 3 (marker 3 on the screenshot). Turn on Staff.
3. 3
   Select Update member.

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After you save, their profile shows a staff badge:

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The Staff badge 1 (marker 1 on the screenshot) shows under their name.

The next time they open Scheduly, their menu has the staff pages:

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New in their menu: Members 1 (marker 1 on the screenshot), Templates 2 (marker 2 on the screenshot), Alerts 3 (marker 3 on the screenshot) and Files 4 (marker 4 on the screenshot).

Make someone an adminAdmins

Same steps: under Permissions, turn on Admin and select Update member. Admins can do everything, so keep the list short: your pastor and the people who manage Scheduly.

Disable an accountAdmins

When someone leaves the church, disable their account. Profiles can't be deleted: a disabled account keeps their past events, groups and sermons intact, and you can turn it back on later.

1. 1
   Open their profile and select Edit profile.
2. 2
   Select Disable account 1 (marker 1 on the screenshot), at the bottom of the window.

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The window asks you to confirm and says what happens.

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Select Yes, disable 1 (marker 1 on the screenshot).

Once disabled, the person:

• Can't use their account. Signed in, every page that needs an account shows Account Pending.
• Gets no texts or emails.
• Shows as Disabled Account on events, groups, the Library and in history, for everyone but admins.
• Is left out of pickers and searches, and rotations skip them like someone who declined.
• Stays on the events they were on. Nothing is deleted.

You can't disable your own account.

Turn an account back onAdmins

On the Members page, select Disabled 1 (marker 1 on the screenshot) to list disabled accounts (only admins see them), and select the person 2 (marker 2 on the screenshot).

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Then open their profile and edit it. The window looks like this:

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1. 1
   Open their profile and select Edit profile. It says This account is disabled 1 (marker 1 on the screenshot).
2. 2
   Turn Disabled 2 (marker 2 on the screenshot) off and select Update member.

They can use Scheduly again the next time they open it, and show by name everywhere again.

What each change does

Don't see Permissions?

• Only admins see Permissions and Disable account. Staff can edit a profile but not these.
• They show when you edit an existing profile, not when you add a new member. Add the person first, then edit them.
• Only admins can open or edit a disabled account.