The Schedule: fields and times
The order of service: fields, start times, notes, people, linked groups and date filters.
Staff For staff and admins.
The Schedule tab is the order of service: each part of the event in order, like Call to Worship, Worship, Preaching. Each part is a field. A field can have a start time, notes (the song list, the Scripture passage) and the people who lead it. Events have the same tab and it works the same way there, except that rotations and filters are only on templates.
Add a field
- Open the Schedule tab and select Add Field (or Add Schedule on an empty template). A field called New Field is added at the end.
- Type its name (marker 1 on the screenshot) over New Field.
- Optional: add notes (marker 4 on the screenshot), like the songs or the passage.
- Optional: add the people who lead it (marker 5 on the screenshot). Type a name and pick the person. To add someone who isn't in Scheduly yet, type their full name and select Add '…'.
- Select Save Template.
A field with a time shows it next to its name (marker 2 on the screenshot). The Field options button (marker 3 on the screenshot) opens the field's menu.
Field options
Select Field options (⋮) on a field:
| Option | What it does |
|---|---|
| Move up / Move down (marker 1 on the screenshot) | Moves the field one place. On a computer you can also drag the grip on its left. |
| Add from Group (marker 2 on the screenshot) | Links more groups to the field: everyone in them is added on each new event. See below. |
| Add Field | Adds a new field right after this one. |
| Add Timestamp / Delete Timestamp (marker 3 on the screenshot) | Gives the field a start time, or removes it (Schedule only). |
| Add Rotation (marker 4 on the screenshot) | Takes turns between people, event after event. See Set up a rotation. |
| Add Filter (marker 5 on the screenshot) | Adds the field only to events on some dates, like communion on the first Sunday. |
| Delete Field (marker 6 on the screenshot) | Removes the field from the template. |
Add a start time
Select Add Timestamp in the field's menu, then pick the time. Fields with a time are put in time order. Times show on the event page next to each part, so people know when they're on.
Fill a field from a group
If the same group always serves (the worship team, the hospitality team), link the group instead of picking people. Select Add from Group, pick one or more groups (their members show), then select Continue.
The field then shows Linked Groups. The groups you pick are added to the ones already linked; to unlink one, select the × on it under Linked Groups and save. Each event made from the template gets the groups' members at that time, so new members of a group are included without changing the template. When someone joins or leaves the group, upcoming events that use it are updated too.
Pick the groups (marker 1 on the screenshot), check who's in them (marker 2 on the screenshot), then select Continue (marker 3 on the screenshot).
Show a field only on some dates
Some parts happen only some weeks: communion on the first Sunday of the month, a testimony on the last. Select Add Filter in the field's menu. Limited Settings shows under the field.
- Pick the Period (marker 1 on the screenshot).
- Type the numbers it should match, separated by commas (marker 2 on the screenshot), like 1 or 1,3.
- Select Save Template.
| Period | The numbers mean |
|---|---|
| Day(s) | The day of the month, 1 to 31. |
| Week(s) | Which one of that weekday in the month: 1 = the first Friday, 2 = the second, up to 5. |
| Month(s) | The month, 1 (January) to 12 (December). |
| Year(s) | The year, like 2027. |
Events on other dates are created without the field. To remove the filter, select Remove Filter in the menu.
Change the order of fields
- On a computer, drag a field by the grip on its left.
- Anywhere, use Move up or Move down in the field's menu.
Fields with a start time stay in time order: change the time to move them.
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