Edit, copy, or delete an event

Staff and admins can change the events they can see: move it, change who serves, add an alert. Staff who aren't admins can't open a private or hidden event unless they're on it or own it. Open the event and select Edit Event (the pencil at the top). Change what you need, then select Save Event.

The tabsStaff

The editor has a tab for each part of the event. Save Event, at the top right, saves all of them at once.

On a phone, the tabs are a row you can swipe at the top, and Save Event is at the bottom.

Move an eventStaff

On the Event tab, change the Start and End. The event's scheduled alerts move by the same number of days. People who already answered keep their answers, and no one is told: send an alert if they should know (Tell people about a change).

An event's template can't be changed once it's created.

Add the service videoStaff

For churches that stream on YouTube, the YouTube video card links the service's video. It shows at the top of the event page, in place of the picture, from the day of the event, and in the Library.

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• Usually there's nothing to do, for a template set to stream: on Sundays, Scheduly looks for the video at 5 and 30 minutes past 9, 11 and 6 (Eastern time) and links it by itself.
• To pick another video, paste its link in Video link 1 (marker 1 on the screenshot) and save. Scheduly then leaves it alone.
• To take the video off for good, select Remove and save.
• Channel 2 (marker 2 on the screenshot) opens your church's YouTube channel, to find the link.

SettingsStaff

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• Color 1 (marker 1 on the screenshot): the event's color on the calendar.
• Owner 2 (marker 2 on the screenshot): who the event belongs to. The owner sees its history and the comments people leave when they answer, and gets an email for each new comment. Only the owner or an admin can change it: from anyone else, the change isn't saved.
• Privacy 3 (marker 3 on the screenshot): who can see the event.
• Delete Event 4 (marker 4 on the screenshot): see below.

What each one means: Who can see an event.

Copy an eventStaff

Planning a one-off like last year's? Copy it instead of starting over.

1. 1
   Open the event, select More Options, then Save as new Event.
2. 2
   The editor opens with a copy: same schedule, roles, people, teams and alerts. Everyone's answers are cleared, and the YouTube video isn't copied.
3. 3
   Change the date and anything else, then select Save Event. You're the new event's owner.

The copy keeps its people when you change its date, and its alerts move with the date: an alert two days before the original goes out two days before the copy.

Save as new Template does the same, but makes a template from the event (Create a template).

Delete an eventStaff

1. 1
   In the editor, open Settings and select Delete Event.
2. 2
   Select Delete to confirm.

• Only the event's owner or an admin can delete it.
• Its scheduled alerts are deleted too. No one is told.
• Its files stay in the church's The Files page and defaults, on no event.
• Deleting can't be undone. To keep the event but hide it, set its privacy to Hidden and delete its scheduled alerts, because hidden events still send them.

Field HistoryStaff

On the Schedule and Staff tabs, turn on Field History 1 (marker 1 on the screenshot) to see who did each role at the events with the same name before and after this one. This event is highlighted 2 (marker 2 on the screenshot). It helps you spread roles fairly.

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